One of the challenges of running an online team with legal virtual assistants is making sure everyone has access to the same, up-to-date administrative files.
It’s also nice to have access to document revisions at every step of the way– just in case a mistake was made and saved over the correct draft.
Fortunately, such a program now exists thanks to Dropbox.
Dropbox is an amazing application that allows you to store 2 GB of files , which can then be accessed using any authorized computer from the web or local desktop.
Yet the desktop function is probably the most unique aspect of this program, as you can drop a file from your local computer directly into a dropbox file and it will automatically synch the information to your online storage account.
So basically, if you are working on a project with your team, you can save the file on your local computer and it will automatically update online for everyone else to view/edit if necessary.
The program also allows you to go back through every revision of a document incase you need to reverse a mistake that’s been made along the way (which again is nice when managing virtual staff).
Furthermore, you never have to worry about deleting or losing a document, as all files can be restored via the web application.
But the best part for anyone working virutually is that Dropbox’s interface is compatible with mobile browsing, thus allowing you to access your files or documents from an iphone or similar device at anytime of day or night.
So if you’re interested in using Dropbox for your business, there are two versions to choose from—the free version (which gives 2 GB of storage) or the $99 dollar a year version for 50 GB of storage.
I’m actually an affiliate, so if you sign up for either account from this link you’ll get extra space with your registration.
And if you’re already a dropbox user, please leave your thoughts on the program in the comment section below. I’d love to hear your take on this wonderful productivity tool.
Photo courtesy of Flickr Creative Commons Artist Guierrmo Esteves
Online Business Manager and law firm marketing expert, Laura Lee Sparks, is one of the most authoritative and well respected voices on attorney outsourcing, legal marketing and being a virtual assistant for lawyers on the web. Her advice and legal marketing campaigns have helped lawyers reach and surpass the million-dollar mark in their businesses numerous times thanks to her straight-forward advice and ability to make legal marketing principles easy to understand and implement. For further information on lawyer outsourcing programs or to contact Laura Lee directly, please email help@legalmarketingmaven.com
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